You will need to communicate with nearby businesses and / or residents if your event is likely to involve:
- Large crowds
- Amplified sound
- Road closures
- Traffic control
- Parking restrictions.
These will affect residents' access to their properties and may also impact on workers accessing their place of business or customers accessing commercial properties and shops.
Before anything is implemented you will need to consider how to maintain effective access for locals impacted by the event. This can be done by consultation with us, and we will in turn liaise with the appropriate agencies on your behalf. You could provide residents with special passes which allow them easy vehicle access to their properties.
If your event is likely to impact a business area, it's best to limit the event time to a day or time of day when the businesses are not open, so your event will not impact on trading and won't prevent them from conducting their business. Alternatively, you could design the event to get the local businesses on board - perhaps they could set up stalls in the street or cafes/restaurants could extend their trading hours.
The best way to communicate the details of your event to those who may be affected is by writing a letter to all the resident and businesses within the impact area.
If your event is being held in a public space in the city, a draft of this letter should be provided to us for approval at least four weeks prior to its distribution.
The letter should include:
- Event name
- Name and contact details of the event organiser, including a mobile phone number
- Road closures or restrictions (if applicable)
- Duration of the event, including set up and pack down
- Contact details for appropriate local council officers.
Please contact us for the best form of consultation and areas that may require further liaison.
Email: events@manukau.govt.nz
Phone: Events Team on 09 263 7100